Mailroom Classification
Capturing incoming information is critical to the success of any organization. Important information lies within incoming documents. Yet, the process of capturing, sorting and delivering this information can be time consuming and expensive. It can be prone to error, while tying up skilled employees in routine manual tasks.
Researchers have found that customers are looking for a single mailroom solution to answer all their information needs and to handle the complete life cycle of documents. This includes the data capture, analysis, and document classification of incoming information. Demands for intelligent document classification are predicted to rapidly grow in the coming years. Capturing incoming information efficiently and accurately is the key for ensuring operational efficiency, security and regulatory compliance. The emergence of multiple channels of communication into the daily life of the organisation has compounded information management complexity. The sheer speed of electronic communication has raised expectations of customer response times.
TIS’s Smart for mailroom application helps make the vision of the paperless office real.
Smart for mailroom application is a solution providing a single point of entry for any kind of information entering the organisation. The information may derive from paper mail, fax, email, or any other source.
Smart for mailroom application automatically recognises the image, understands it, and accordingly defines the correct destination within the organisation.
Smart for mailroom application provides tracking capabilities, while the digitised image of the document is routed for further processing.
Smart for mailroom application consists of sophisticated artificial intelligence and machine learning algorithms. It uses the knowledge developed by Top Image Systems over the years through the successful implementation of high-volume and complex data capture projects worldwide.
Smart for Mailroom Application improves efficiency by:
- Eliminating misrouted, misplaced or lost documents
- Allowing on-time response, prompt, accurate delivery of important business information, and quick processing of payment orders
- Facilitating customer services and relationships with suppliers and business partners
- Improving mail security
eFLOW's advantages included in the Smart for mailroom application:
- The ability to handle content arriving in any format
- An efficient, stable, and scalable platform, for all content entering the company
- Unprecedented recognition technology
- An online learning mechanism, which allows eFLOW to recognise and learn the structure and format of documents not previously seen by the system
- Powerful engines with an exclusive voting algorithm to achieve the most accurate results
- Built-in connecting agents to a wide range of back-end systems and additional vertical expertise
Based on the eFLOW Unified Content Platform, Smart applies the organisation’s business rules, validates the extracted data, and delivers the data to ERP, CRM and Workflow enterprise systems, including SAP, Oracle, and JD Edwards.
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